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HomeMy WebLinkAbout07-533 McClainKenneth M. McClain 3627 Sunrise Avenue Allentown, PA 18103 Dear Mr. McClain: ADVICE OF COUNSEL May 9, 2007 07 -533 This responds to your letter dated April 3, 2007, by which you requested advice from the State Ethics Commission. Issue: Whether the Public Official and Employee Ethics Act ( "Ethics Act "), 65 Pa. .S. § 1101 et seq., would present any restrictions upon employment of a Highway Design Manager following termination of service with the Commonwealth of Pennsylvania, Department of Transportation ( "PennDOT "). Facts: You are currently employed as a Highway Design Manager with PennDOT in Engineering District 5 -0. You have held this position for the past five years. You have submitted a copy of your position description, which is incorporated herein by reference. A copy of the job classification specifications for your position (job code 10340) has also been obtained and is incorporated herein by reference. It is noted that your working title is "Senior Project Manager." You plan to retire from Commonwealth employment in May 2007. Following retirement, you will begin employment with Borton- Lawson Engineering, Inc. ("Barton- Lawson"), a privately owned and operated engineering consulting firm. Borton- Lawson designs highway and bridge projects for PennDOT, the Pennsylvania Turnpike Commission, transportation departments of other states, private developers, local municipalities, and other clients. Borton- Lawson currently has one project with Engineering District 5 -0 and several highway and bridge projects with other Engineering Districts. You state that you have never been involved in the contracting or selection processes related to Borton- Lawson's applications for work within PennDOT, Engineering District 5 -0, or any of the other Engineering Districts. You state that you have never been employed by any of the other PennDOT Engineering Districts that currently have projects involving Borton- Lawson and that you have had no involvement with those contracts. You further state that you have never directly managed a PennDOT contract with Borton- Lawson. However, you did supervise an employee who directly managed Borton - Lawson's sole engineering agreement with Engineering District 5 -0. You will be employed with Borton- Lawson as the Lehigh Valley Transportation Division Manager. Your job duties will include supervising an engineering staff in the McClain, 07 -533 May 9, 2007 Page 2 completion of consultant designed highway and bridge projects. You state that marketing as to existing and prospective clients will be an integral component of the position. Based upon the above submitted facts, you pose the following specific inquiries: 1. Whether the Ethics Act would impose any restrictions upon you with regard to working on current or future contracts that would involve Engineering District 5 -0 or the other Engineering Districts. 2. Whether the Ethics Act would impose any restrictions upon you with regard to marketing future work to PennDOT in Engineering District 5 -0 or the other Engineering Districts. 3. Whether the Ethics Act would impose any restrictions upon you with regard to working on present or future contracts that would involve state agencies other than PennDOT, as for example, the Pennsylvania Turnpike Commission. 4. Whether the Ethics Act would impose any restrictions upon you with regard to marketing future work to state agencies other than PennDOT. 5. Whether the Ethics Act would impose any restrictions upon you with regard to marketing or working on present or future municipal projects utilizing federal funds administered through PennDOT, Engineering District 5 -0 or the other Engineering Districts. Discussion: It is initially noted that pursuant to Sections 1107(10) and 1107(11) of the Ethics Act, 65 Pa.C.S. §§ 1107(10), (11), advisories are issued to the requester based upon the facts that the requester has submitted. In issuing the advisory based upon the facts that the requester has submitted, the Commission does not engage in an independent investigation of the facts, nor does it speculate as to facts that have not been submitted. It is the burden of the requester to truthfully disclose all of the material facts relevant to the inquiry. 65 Pa.C.S. §§ 1107(10), (11). An advisory only affords a defense to the extent the requester has truthfully disclosed all of the material facts. As a Senior Project Manager classified as a Highway Design Manager for PennDOT, you would be considered a "public employee" subject to the Ethics Act and the Regulations of the State Ethics Commission. See, 65 Pa.C.S. § 1102; 51 Pa. Code § 11.1. This conclusion is based upon the job description, which when reviewed on an objective basis, indicates clearly that the power exists to take or recommend official action of a non - ministerial nature with respect to one or more of the following: contracting; procurement; planning; inspecting; administering or monitoring grants; leasing; regulating; auditing; or other activities where the economic impact is greater than de minimis on the interests of another person. See e.q., Davis /Piper, Advice of Counsel, 02 -500. Consequently, upon termination of public service, you would become a "former public employee" subject to Section 1103(g) of the Ethics Act. While Section 1103(g) does not prohibit a former public official /public employee from accepting a position of employment, it does restrict the former public official /public employee with regard to "representing" a "person" before the governmental body with which he has been associated ": McClain, 07 -533 May 9, 2007 Page 3 § 1103. Restricted activities (g) Former official or employee. - -No former public official or public employee shall represent a person, with promised or actual compensation, on any matter before the governmental body with which he has been associated for one year after he leaves that body. 65 Pa.C.S. § 1103(g) (Emphasis added). The terms "represent," "person," and "governmental body with which a public official or public employee is or has been associated" are specifically defined in the Ethics Act as follows: § 1102. Definitions "Represent." To act on behalf of any other person in any activity which includes, but is not limited to, the following: personal appearances, negotiations, lobbying and submitting bid or contract proposals which are signed by or contain the name of a former public official or public employee. "Person." A business, governmental body, individual, corporation, union, association, firm, partnership, committee, club or other organization or group of persons. "Governmental body with which a public official or public employee is or has been associated." The governmental body within State government or a political subdivision by which the public official or employee is or has been employed or to which the public official or employee is or has been appointed or elected and subdivisions and offices within that governmental body. 65 Pa.C.S. § 1102. The term "Person" is very broadly defined. It includes, inter alia, corporations and other businesses. It also includes the former public employee himself, Confidential Opinion, 93 -005, as well as a new governmental employer. Ledebur, Opinion 95 -007. The term "representation" is also broadly defined to prohibit acting on behalf of any person in any activity. Examples of prohibited representation include: (1) personal appearances before the former governmental body or bodies; (2) attempts to influence; (3) submission of bid or contract proposals which are signed by or contain the name of the former public official /employee; (4) participating in any matters before the former governmental body as to acting on behalf of a person; and (5) lobbying. Popovich, Opinion 89 -005. Listing one's name as the person who will provide technical assistance on a proposal, document, or bid, if submitted to or reviewed by the former governmental body, constitutes an attempt to influence the former governmental body. Section 1103(g) also generally prohibits the inclusion of the name of a former public official/ public employee on invoices submitted by his new employer to the former governmental body, even though the invoices pertain to a contract that existed prior to termination of public service, Shay, Opinion 91 -012. However, if such a pre - existing contract does not involve the unit where the former public employee worked, the name of the former McClain, 07 -533 May 9, 2007 Page 4 public employee may appear on routine invoices if required by the regulations of the agency to which the billing is being submitted. Abrams/Webster, Opinion 95 -011. A former public official /public employee may assist in the preparation of any documents presented to his former governmental body. However, the former ublic official /public employee may not be identified on documents submitted to the former governmental body. The former public official /public employee may also counsel any person regarding that person's appearance before his former governmental body. Once again, however, the activity in this respect should not be revealed to the former governmental body. The Ethics Act would not prohibit or preclude making general informational inquiries to the former governmental body to secure information which is available to the general public, but this must not be done in an effort to indirectly influence the former governmental body or to otherwise make known to that body the representation of, or work for the new employer. Section 1103(g) only restricts the former public official /public employee with regard to representation before his former governmental body. The former public official /public employee is not restricted as to representation before other agencies or entities. However, the "governmental body with which a public official /public employee is or has been associated" is not limited to the particular subdivision of the agency or other governmental body where the public official /employee had influence or control but extends to the entire body. See, Legislative Journal of House, 1989 Session, No. 15 at 290, 291; Sirolli, Opinion 90 -006; Sharp, Opinion 90- 009 -R. The governmental body with which you would be deemed to have been associated upon termination of public service would be PennDOT in its entirety including, but not limited to, Engineering District 5 -0. Therefore, for the first year following termination of your service with PennDOT, Section 1103(g) of the Ethics Act would apply and restrict `representation" of "persons" before PennDOT. Having set forth the restrictions of Section 1103(g), your specific inquiries shall be addressed. In response to your first specific inquiry, you are advised that durin the first year following termination of your employment with PennDOT, Section 1103(g)) of the Ethics Act would prohibit you from working on current or future contracts that your new employer would have with PennDOT unless you would be able to do so without engaging in prohibited representation before PennDOT as delineated above. As to your second specific inquiry, you are advised that during the first year following termination of your employment with PennDOT, Section 1103(g) of the Ethics Act would prohibit you from marketing future work to the Engineering Districts or any other unit(s) of PennDOT to the extent that such activity would involve prohibited representation before PennDOT as delineated above. Based upon the submitted facts, it cannot be determined within this Advice whether your activities referenced in the second specific inquiry would result in prohibited representation, such as, for example, prohibited contacts with PennDOT or the prohibited inclusion of your name on documents submitted to PennDOT. In response to your third and fourth specific inquiries regarding your ability to market work to state agencies other than PennDOT or to work on contracts that would involve state agencies other than PennDOT, as for example, the Pennsylvania Turnpike Commission, you are advised that Section 1103(g) of the Ethics Act would only apply to restrict you from engaging in prohibited "representation" before PennDOT and would not apply as to the Pennsylvania Turnpike Commission or other state agencies. However, where the Pennsylvania Turnpike Commission or such other state agencies would have involvement with PennDOT, you would have to exercise caution to ensure that in McClain, 07 -533 May 9, 2007 Page 5 performing activities as to those state agencies, you would not engage in prohibited representation before PennDOT. Based upon the submitted facts, it cannot be determined within this Advice whether your activities referenced in the third and fourth specific inquiries would result in prohibited representation, such as, for example, the prohibited inclusion of your name on documents submitted to PennDOT. Turning to your fifth specific inquiry, you are advised that you would not be prohibited from marketing or working on municipal projects utilizing federal funds administered through a PennDOT Engineering District as long as in so doing, you would not engage in prohibited "representation" before PennDOT. Based upon the submitted facts, it cannot be determined within this Advice whether your activities referenced in the fifth specific inquiry would result in prohibited representation, such as, for example, the prohibited inclusion of your name on documents submitted to PennDOT. Based upon the facts that have been submitted, this Advice has addressed the applicability of Section 1103(g) only. It is expressly assumed that there has been no use of authority of office for a private pecuniary benefit as prohibited by Section 1103(a) of the Ethics Act. Further, you are advised that Sections 1103(b) and 1103(c) of the Ethics Act provide in part that no person shall offer to a public official /employee and no public official /employee shall solicit or accept anything of monetary value based upon the understanding that the vote, official action, or judgment of the public official /employee would be influenced thereby. Reference is made to these provisions of the law not to imply that there has been or will be any transgression thereof but merely to provide a complete response to the question presented. Lastly, the propriety of the proposed conduct has only been addressed under the Ethics Act; the applicability of any other statute, code, ordinance, regulation or other code of conduct other than the Ethics Act has not been considered in that they do not involve an interpretation of the Ethics Act. Specifically not addressed herein is the applicability of the Governor's Code of Conduct. Conclusion: As a Senior Project Manager classified as a Highway Design Manager for the Commonwealth of Pennsylvania, Department of Transportation ("PennDOT "), you would be considered a "public employee" subject to the Public Official and Employee Ethics Act, 65 Pa.C.S. § 1101 et seq. ( "Ethics Act "). Upon termination of service with PennDOT, you would become a "former public employee" subject to Section 1103(g) of the Ethics Act. The former governmental body would be PennDOT in its entirety including, but not limited to, Engineering District 5 -0. Section 1103(g) of the Ethics Act would restrict you from engaging in any activity that would constitute prohibited representation before PennDOT during the first year following termination of employment with PennDOT. The restrictions as to representation outlined above must be followed. Section 1103(g) of the Ethics Act would only apply to restrict you from engaging in prohibited representation before PennDOT and would not apply as to the Pennsylvania Turnpike Commission or other state agencies. However, where the Pennsylvania Turnpike Commission or such other state agencies would have involvement with PennDOT, you would have to exercise caution to ensure that in performing activities as to those state agencies, you would not engage in prohibited representation before PennDOT. The propriety of the proposed conduct has only been addressed under the Ethics Act. Further, should service be terminated, as outlined above, the Ethics Act would require that a Statement of Financial Interests be filed by no later than May 1 of the year after termination of service. Pursuant to Section 1107(11), an Advice is a complete defense in any enforcement proceeding initiated by the Commission, and evidence of good faith conduct in any other civil or criminal proceeding, provided the requester has disclosed McClain, 07 -533 May 9, 2007 Page 6 truthfully all the material facts and committed the acts complained of in reliance on the Advice given. This letter is a public record and will be made available as such. Finally, if you disagree with this Advice or if you have any reason to challenge same, you may appeal the Advice to the full Commission. A personal appearance before the Commission will be scheduled and a formal Opinion will be issued by the Commission. Any such appeal must be in writing and must be actually received at the Commission within thirty (30) days of the date of this Advice pursuant to 51 Pa. Code § 13.2(h). The appeal may be received at the Commission by hand delivery, United States mail, delivery service, or by FAX transmission (717 - 787 - 0806). Failure to file such an appeal at the Commission within thirty (30) days may result in the dismissal of the appeal. Sincerely, Robin M. Hittie Chief Counsel