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HomeMy WebLinkAbout06-576 Boston, Jr.Ronald C. Boston, Jr. 303 Fox Ridge Court Harrisburg, PA 17102 Dear Mr. Boston: ADVICE OF COUNSEL August 8, 2006 06 -576 This responds to your letter of July 14, 2006 by which you requested advice from the State Ethics Commission. Issue: Whether the Public Official and Employee Ethics Act ( "Ethics Act "), 65 Pa.US. § 1101 et seq., presents any restrictions upon employment of a Legislative Liaison 3 following termination of service with the Department of Community and Economic Development. Facts: On July 14, 2006, you terminated your employment as a Legislative itaison 3 for the Department of Community and Economic Development ("DCED "). In your position, you were under the direct supervision of the Secretary of DCED and your primary duties were to advance the legislative and programmatic agendas of DCED. You have submitted a copy of the job description for the position of Legislative Liaison 3, which is incorporated herein by reference. It is noted that a Legislative Liaison 3 has the authority, inter alia, to coordinate the development of proposed legislation, develop DCED legisla i initiatives to attain goals and objectives, and recommend legislative strategies to the Secretary of DCED. You plan to begin employment with Triad Strategies, LLC ( "Triad ") on July 17, 2006. One of your primary functions with Triad will be government relations /lobbying. You seek guidance regarding any restrictions the Ethics Act would impose upon you with regard to your new position with Triad. Discussion: It is initially noted that pursuant to Sections 1107(10) and 1107(11) of the Ethics Act 65 Pa.C.S. §§ 1107(10), (11), advisories are issued to the requester based upon the facts that the requester has submitted. In issuing the advisory based upon the facts that the requester has submitted, the Commission does not engage in an independent investigation of the facts, nor does it speculate as to facts that have not been submitted. It is the burden of the requester to truthfully disclose all of the material facts relevant to the inquiry. 65 Pa.C.S. §§ 1107(10), (11). An advisory only affords a defense to the extent the requester has truthfully disclosed all of the material facts. Boston, 06 -576 August 8, 2006 Page 2 In the former capacity as a Legislative Liaison 3 for DCED, you would be considered a "_public employee" subject to the Ethics Act and the Regulations of the State Ethics Commission. See 65 Pa.C.S. § 1102; 51 Pa. Code § 11.1. This conclusion is based upon th fob description, which when reviewed on an objective basis, indicates clearly that the power exists to take or recommend official action of a non - ministerial nature with respect to one or more of the following: contracting; procurement; planning; inspecting; administering or monitoring grants; leasing; regulating; auditing; or other activities where the economic impact is greater than cfe minimis on the interests of another person. Consequently, upon termination of public service, you became a "former public employee" subject to Section 1103(g) of the Ethics Act. While Section 1103(g) does not prohibit a former public official /public employee from accepting a position of employment, it does restrict the former public official /public employee with regard to "representing" a "person" before the governmental body with which he has been associated ": § 1103. Restricted activities (g) Former official or employee. - -No former public official or public employee shall represent a person, with promised or actual compensation, on any matter before the governmental body with which he has been associated IcTT one year after he leaves that body. 65 Pa.C.S. § 1103(g) (Emphasis added). The terms "represent," "person," and "governmental body with which a public official or public employee is or has been associated" are specifically defined in the Ethics Act as follows: § 1102. Definitions "Represent." To act on behalf of any other person in an y activity which includes, but is not limited to, the following: personal appearances, negotiations, lobbying and submitting bid or contract proposals which are signed by or contain the name of a former public official or public employee. "Person." A business, governmental body, individual, corporation, union, association, firm, partnership, committee, club or other organization or group of persons. "Governmental body with which a public official or public employee is or has been associated." The governmental body within State government or a political subdivision by which the public official or employee is or has been employed or to which the public official or employee is or has been appointed or elected and subdivisions and offices within that governmental body. 65 Pa.C.S. § 1102. The term "person" is very broadly defined. It includes, inter alia, corporations and other businesses. It also includes the former public emplo Confidential Opinion, 93 -005, as well as a new governmental employer. Ledebur, Opinion 95 -00 /. The term "representation" is also broadly defined to prohibit acting on behalf of any person in any activity. Examples of prohibited representation include: (1) personal appearances before the former governmental body or bodies; (2) attempts to influence; Boston, 06 -576 August 8, 2006 Page 3 (3) submission of bid or contract proposals which are signed by or contain the name of the former public official /public employee; (4) participating in any matters before the former governmental body as to acting on behalf of a person; and (5) lobbying. Popovich, Opinion 89 -005. Listing one's name as the person who will provide technical assistance on a proposal, document, or bid, if submitted to or reviewed by the former governmental body, constitutes an attempt to influence the former governmental body. Section (g) also generally prohibits the inclusion of the name of a former public official /public employee on invoices submitted by his new employer to the former governmental body, even though the invoices pertain to a contract that existed prior to termination of public service. Shay, Opinion 91 -012. However, if such a pre - existing contract does not involve the unit where the former public employee worked, the name of the former public employee may appear on routine invoices if required by the regulations of the agency to which the billing is being submitted. Abrams/Webster, Opinion 95 -011. A former public official /public employee may assist in the preparation of any documents presented to his former governmental body. However, the former ublic official /public employee may not be identified on documents submitted to the former governmental body. The former public official /public employee may also counsel any person regarding that person's ap earance before his former governmental body. Once again, however, the activity in this respect should not be revealed to the former governmental body. The Ethics Act would not prohibit or preclude making general informational inquiries to the former governmental body to secure information which is available to the general public, but this must not be done in an effort to indirectly influence the former governmental body or to otherwise make known to that body the representation of, or work for the new employer. Section 1103(g) only restricts the former public official /public employee with regard to representation before his former governmental body. The former public official/ public employee is not restricted as to representation before other agencies or entities. However, the "governmental body with which a public official /public employee is or has been associated" is not limited to the articular subdivision of the agency or other governmental body where the public official /public employee had influence or control but extends to the entire body. See Legislative Journal of House, 1989 Session, No. 15 at 290, 291; Sirolli, Opinion 90=66; Sharp, Opinion 90- 009 -R. The governmental body with which you were associated upon termination of public service is DCED in its entiret . Therefore for the first year after termination of service with DCED, Section 1103 q) of the Ethics Act would apply and restrict "representation" of "persons" before EED. Having set forth the restrictions of Section 1103(g) of the Ethics Act, you are advised thaf the Ethics Act would not prohibit you from performing government relations /lobbying for Triad. However, to the extent that our job duties would require you to interact with DCED in a manner that would constitute prohibited "representation," your performance of such activities would be contrary to Section 1103(g) of the Ethics Act. Based upon the facts which have been submitted, this Advice has addressed the applicability of Section 1103(g) only. It is expressly assumed that there has been no use of authority of office for a private pecuniary benefit as prohibited by Section 1103(a) of the Ethics Act. Further, you are advised that Sections 1103(b) and 1103(c) of the Ethics Act provide in part that no person shall offer to a public official /public employee and no public official /public employee shall solicit or accept anything of monetary value based upon the understanding that the vote, official action, or judgment of the public official /public employee would be influenced thereby. Reference is made to these provisions of the law not to imply that there has been or will be any transgression thereof but merely to provide a complete response to the question presented. Boston, 06 -576 August 8, 2006 Page 4 Lastly the propriety of the proposed conduct has only been addressed under the Ethics Act; the applicability of any other statute, code, ordinance, regulation, or other code of conduct other than the Ethics Act has not been considered in that they do not involve an interpretation of the Ethics Act. Specifically not addressed herein is the applicability of the Governor's Code of Conduct. Conclusion: In the former capacity as a Legislative Liaison 3 with the Department of Community and Economic Development ( "DCED "), you would be considered a "public employee" as defined in the Public Official and Employee Ethics Act ( "Ethics Act "), 65 Pa.C.S. § 1101 et seq. Upon termination of service with DCED, You became a "former public employee" subject to Section 1103(g) of the Ethics Act. The former governmental body is DCED in its entirety. Section 1103(g) of the Ethics Act restricts you from engaging in any activity that would constitute prohibited representation before DCED Tor one year following termination of Commonwealth employment. The restrictions as to representation outlined above must be followed. The propriety of the proposed conduct has only been addressed under the Ethics Act. Further, should service be terminated, as outlined above, the Ethics Act would require that a Statement of Financial Interests be filed by no later than May 1 of the year after termination of service. Pursuant to Section 1107(11), an Advice is a complete defense in any enforcement proceeding initiated by the Commission, and evidence of good faith conduct in any other civil or criminal proceeding, provided the requester has disclosed truthfully all the material facts and committed the acts complained of in reliance on the Advice given. This letter is a public record and will be made available as such. Finally, if you disagree with this Advice or if you have any reason to challenge same, you may appeal the Advice to the full Commission. A personal appearance before the Commission will be scheduled and a formal Opinion will be issued by the Commission. Any such appeal must be in writing and must be actually received at the Commission within thirty (30) days of the date of this Advice pursuant to 51 Pa. Code § 13.2(h). - The appeal may be received at the Commission by hand delivery, United States mail, delivery service, or by FAX transmission (717 - 787 -0806. Failure to file such an appeal at the Commission within thirty (30) days may result in the dismissal of the appeal. Sincerely, Vincent J. Dopko Chief Counsel