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HomeMy WebLinkAbout23-540 Coleman PHONE: 717-783-1610 STATE ETHICS COMMISSION FACSIMILE: 717-787-0806 TOLL FREE: 1-800-932-0936 FINANCE BUILDING WEBSITE: www.ethics.pa.gov 613 NORTH STREET, ROOM 309 HARRISBURG, PA 17120-0400 ADVICE OF COUNSEL July 19, 2023 To the Requester: Harry T. Coleman, Esquire 23-540 Dear Mr. Coleman: This responds to your letters dated June 16, 2023, and June 21, 2023, by which you requested an advisory from the Pennsylvania State Ethics Commission (“Commission”), seeking guidance as to the issue presented below: Issue: Whether either of two township supervisors, each of whom is a member of a volunteer fire company that is designated as an officially recognized fire company for the township, would have a conflict of interest pursuant to Section 1103(a) of the Public Official and Employee Ethics Act (“Ethics Act”), 65 Pa.C.S. § 1103(a), with regard to voting on the purchase of a fire vehicle for the township which would be used by the volunteer fire company. Brief Answer: As to each township supervisor, there is no basis in the submitted facts to conclude that the volunteer fire company is a business with which the township supervisor is associated. Accordingly, as to each township supervisor, unless there would be a basis for a conflict of interest such a private pecuniary (financial) benefit to the township supervisor, a member of the township supervisor’s immediate family, or a business with which the township supervisor or an immediate family member is associated, the township supervisor would not have a conflict of interest under Section 1103(a) of the Ethics Act with regard to voting on the purchase of a fire vehicle for the township which would be used by the volunteer fire company. Facts: Coleman, 23-540 July 19, 2023 Page 2 You are the Solicitor for Tobyhanna Township (“Township”), located in Monroe County, Pennsylvania. Two of the Township Supervisors are members of a volunteer fire company (the “Volunteer Fire Company”) that is designated as an officially recognized fire company for the Township. You ask whether either of the two Township Supervisors would have a conflict of interest with regard to voting on the purchase of a fire vehicle for the Township which would be used by the Volunteer Fire Company. Discussion: Pursuant to Sections 1107(10) and 1107(11) of the Ethics Act, 65 Pa.C.S. §§ 1107(10), (11), advisories are issued to the requester based upon the facts that the requester has submitted. In issuing the advisory based upon the facts that the requester has submitted, the Commission does not engage in an independent investigation of the facts, nor does it speculate as to facts that have not been submitted. It is the burden of the requester to truthfully disclose all material facts relevant to the inquiry. 65 Pa.C.S. §§ 1107(10), (11). An advisory only affords a defense to the extent the requester has truthfully disclosed all material facts. Sections 1103(a) and 1103(j) of the Ethics Act provide: § 1103. Restricted activities (a) Conflict of interest. -- No public official or public employee shall engage in conduct that constitutes a conflict of interest. (j) Voting conflict. -- Where voting conflicts are not otherwise addressed by the Constitution of Pennsylvania or by any law, rule, regulation, order or ordinance, the following procedure shall be employed. Any public official or public employee who in the discharge of his official duties would be required to vote on a matter that would result in a conflict of interest shall abstain from voting and, prior to the vote being taken, publicly announce and disclose the nature of his interest as a public record in a written memorandum filed with the person responsible for recording the minutes of the meeting at which the vote is taken, provided that whenever a governing body would be unable to take any action on a matter before it because the number of members of the body required to abstain from voting under the provisions of this section makes the majority or other legally required vote of approval unattainable, then such members shall be permitted to vote if disclosures are made as otherwise provided herein. In the case of a three-member governing body of a political subdivision, where one member has abstained from voting as a result of a conflict of interest and the remaining two members of the governing body have cast Coleman, 23-540 July 19, 2023 Page 3 opposing votes, the member who has abstained shall be permitted to vote to break the tie vote if disclosure is made as otherwise provided herein. 65 Pa.C.S. §§ 1103(a), 1103(j). The following terms related to Section 1103(a) are defined in the Ethics Act as follows: § 1102. Definitions “Conflict” or “conflict of interest.” Use by a public official or public employee of the authority of his office or employment or any confidential information received through his holding public office or employment for the private pecuniary benefit of himself, a member of his immediate family or a business with which he or a member of his immediate family is associated. The term does not include an action having a de minimis economic impact or which affects to the same degree a class consisting of the general public or a subclass consisting of an industry, occupation or other group which includes the public official or public employee, a member of his immediate family or a business with which he or a member of his immediate family is associated. “Authority of office or employment.” The actual power provided by law, the exercise of which is necessary to the performance of duties and responsibilities unique to a particular public office or position of public employment. “Immediate family.” A parent, spouse, child, brother or sister. “Business.” Any corporation, partnership, sole proprietorship, firm, enterprise, franchise, association, organization, self-employed individual, holding company, joint stock company, receivership, trust or any legal entity organized for profit. “Business with which he is associated.” Any business in which the person or a member of the person's immediate family is a director, officer, owner, employee or has a financial interest. 65 Pa.C.S. § 1102. Subject to the statutory exclusions to the Ethics Act’s definition of the term “conflict” or “conflict of interest,” 65 Pa.C.S. § 1102, a public official/public employee is prohibited from using the authority of public office or confidential information received by holding such a public position for the private pecuniary (financial) benefit of the public official/public employee himself, any Coleman, 23-540 July 19, 2023 Page 4 member of his immediate family, or a business with which he or a member of his immediate family is associated. The use of authority of office is not limited merely to voting but extends to any use of authority of office including, but not limited to, discussing, conferring with others, and lobbying for a particular result. Juliante, Order 809. In each instance of a conflict of interest, a public official/public employee would be required to abstain from participation, which would includevoting unless one of the statutory exceptions of Section 1103(j) of the Ethics Act would be applicable. Additionally, the disclosure requirements of Section 1103(j) of the Ethics Act would have to be satisfied in the event of a voting conflict. Conclusion: In applying the above provisions of the Ethics Act to the instant matter, you are advised as follows. Each Township Supervisor is a public officialsubject to the provisions of the Ethics Act. Pursuant to Section 1103(a) of the Ethics Act, each Township Supervisor generally would have a conflict of interest in matters that would financially impact the Township Supervisor, a member of the Township Supervisor’s immediate family, or a business with which the Township Supervisor or an immediate family member is associated. Even if the Volunteer Fire Company would be considered a “business” as that term is defined in the Ethics Act (which cannot be determined based upon the limited submitted facts), as to each Township Supervisor, the Volunteer Fire Company would not be considered a business with which the Township Supervisor is associated because the Township Supervisor is not a director, officer, owner, employee, or holder of a financial interest in the Volunteer Fire Company. Therefore, as to each Township Supervisor, unless there would be a basis for a conflict of interest such a private pecuniary (financial) benefit to the Township Supervisor, a member of the Township Supervisor’s immediate family, or a business with which the Township Supervisor or an immediate family member is associated, the Township Supervisor would not have a conflict of interest under Section 1103(a) of the Ethics Act with regard to voting on the purchase of a fire vehicle for the Township which would be used by the Volunteer Fire Company. Lastly, the propriety of the proposed conduct has only been addressed under the Ethics Act. Pursuant to Section 1107(11) of the Ethics Act, an Advice is a complete defense in any enforcement proceeding initiated by the Commission, and evidence of good faith conduct in any other civil or criminal proceeding, provided the requester has disclosed truthfully all the material facts and committed the acts complained of in reliance on the Advice given. This letter is a public record and will be made available as such. Coleman, 23-540 July 19, 2023 Page 5 Finally, if you disagree with this Advice or if you have any reason to challenge same, you may appeal the Advice to the full Commission. A personal appearance before the Commission will be scheduled and a formal Opinion will be issued by the Commission. Any such appeal must be in writing and must be actually receivedat the Commission within thirty (30) days of the date of this Advice pursuant to 51Pa. Code § 13.2(h). The appeal may be received at the Commission by hand delivery, United States mail, delivery service, or by FAX transmission (717-787-0806). Failure to file such an appeal at the Commission within thirty (30) days may result in the dismissal of the appeal. , Respectfully Bridget K. Guilfoyle Chief Counsel