The URL can be used to link to this page

Home My WebLink About94-571 DoyleThomas W. Doyle 930 Caledonia Street Philadelphia, PA 19128 STATE ETHICS COMMISSION 309 FINANCE BUILDING P.O. BOX 11470 HARRISBURG, PA 1 71 08 -1 470 TELEPHONE (717) 783 -1610 ADVICE OF COUNSEL June 13, 1994 94 -571 Re: Conflict, Public Official /Employee, Private Employment or Business, Consultant, Fund Raising. Dear Mr. Doyle: This responds to your letters of April 21, and May 9, 1994 in which you requested advice from the State Ethics Commission. Issue: Whether a municipal marketing manager is prohibited or restricted by the Public Official and Employee Ethics Law from working with, being employed by or associated with a business /person in a private capacity in addition to public service. Facts: You are currently employed as the Marketing Manager for Fairmount Park Commission (FPC) in Philadelphia which is an operating department of that city. You have worked for FPC for eighteen years in a civil service position and in your current position since October, 1993. You are responsible for securing favorable media attention for the FPC, its mission, goals and objectives. You were also a special events manager for FPC with responsibilities of permitting, regulating and administering special events and all phases of production in regards to sponsored events including the task of seeking private funds for such activities. You have recently begun a for profit consulting business enterprise for independent event producers•as to fund raising. Your services would include providing businesses and individuals with research reports on potential sources of income as well as proposal writing and sales. Your service will be advertised nationally and may include local clients within Philadelphia. You have recently been in contact with certain producers that are planning events in Philadelphia and at the park who have an expressed interest in employing your services. You also have recently accepted a part -time position with a company that produces Doyle, Thomas W., 94 -571 June 13, 1994 Page 2 one event locally in Philadelphia and twelve nationally. Your position with the company is Director of Marketing with responsibility for marketing the capabilities of the company to potential clients both locally-and nationally. You have begun this private endeavor based upon your interpretation of the Ethics Law and your conclusion that your government position does not conflict with your private endeavors. You will not be leaving your full time employment with the City of Philadelphia and will continue to work in your capacity as Marketing Manager for FPC so that your new venture would be on a part -time basis only. You have also included your job description which is incorporated by reference. Discussion: As Marketing Manager for Fairmount Park Commission, you are a public employee as that term is defined under the Ethics Law, and hence you are subject to the provisions of that law. Section 3(a) of the Ethics Law provides: Section 3. Restricted Activities. (a) No public official or public employee shall engage in conduct that constitutes a conflict of interest. The following terms are defined in the Ethics Law as follows: Section 2. Definitions. "Conflict or conflict of interest." Use by a public official or public employee of the authority of his office or employment or any confidential information received through his holding public office or employment for the private pecuniary benefit of himself, a member of his immediate family or a business with which he or a member of his immediate family is associated. "Conflict" or "conflict of interest" does not include an action having a de minimis economic impact or which affects to the same degree a class consisting of the general public or a subclass consisting of an industry, occupation or other group which includes the public official or public employee, a member of his immediate family or a business with which he or a member of his immediate family is associated. "Authority of office or employment." The Doyle, Thomas W., 94 -571 June 13, 1994 Page 3 actual power provided by law, the exercise of which is necessary to the performance of duties and responsibilities unique to a particular public office or position of public employment. "Business with which he is associated." Any business in which the person or a member of the person's immediate family is a director, officer, owner, employee or has a financial interest. In addition, Sections 3(b) and 3(c) of the Ethics Law provide in part that no person shall offer to a public official /employee anything of monetary value and no public official /employee shall solicit or accept anything of monetary value based upon the understanding that the vote, official action, or judgement of the public official /employee would be influenced thereby. Reference is made to these provisions of the law not to imply that there has or will be any transgression thereof but merely to provide a complete response to the question presented. In applying the above provisions of the Ethics Law to the instant matter, we note that Section 3(a) of the Ethics Law does not prohibit public officials /employees from outside business activities or employment; however, the public official /employee may not use the authority of office for the advancement of his own private pecuniary benefit or that of a business with which he is associated. Pancoe, Opinion 89 -011. A public official /employee must exercise caution so that his private business activities do not conflict with his public duties. Crisci, Opinion 89 -013. Thus, a public official /employee could not perform private business using governmental facilities or personnel. In particular, the governmental telephones, postage, staff, equipment, research materials, personnel or any other property could not be used as a means, in whole or part, to carry out private business activities. In addition, the public official /employee could not during government working hours, solicit or promote such business activity. Pancoe, supra. Similarly, Section 3(a) would expressly prohibit the use of confidential information received by holding public office/ employment for such a prohibited private pecuniary benefit. • In the event that one private employer or business has a matter pending before your governmental body or if you as part of such official duties must participate, review or pass upon that matter, a conflict would exist. Miller, Opinion 89 - 024. In those instances, it will be necessary that you be removed from that process. Doyle, Thomas W., 94 -571 June 13, 1994 Page 4 In such cases as noted above, 3(j) of the Ethics Law would require not only that you abstain from participation but also file a written memorandum to that effect with the person recording the minutes or your supervisor. In summary, the Ethics Law would restrict the following: 1. The use of authority of office to obtain any business in a private capacity; 2. utilization of confidential information gained through public position; 3. participating in discussions, reviews, or recommendations on matters which relate to the business /private employer which may come before the governmental body and in such cases publicly announcing the relationship or advising the supervisor as well as filing a written memorandum as per the requirements of Section 3(j) of the Ethics Law. Brooks, Opinion 89 -023. The propriety of the proposed conduct has only been addressed under the Ethics Law; the applicability of any other statute, code, ordinance, regulation or other code of conduct other than the Ethics Law has not been considered in that they do not involve an interpretation of the Ethics Law. Specifically not addressed herein is the applicability of respective municipal code. Conclusion: As Marketing Manager for Fairmount Park Commission, you are a public employee subject to the provisions of the Ethics Law. Section 3(a) of the Ethics Law would not preclude you from outside employment /business activity subject to the restrictions and qualifications as noted above. In the event that the employer /business has matters pending before your governmental body, then you could not participate in that matter and the disclosure requirements of Section 3(j) of the Ethics Law as outlined above must be satisfied. Lastly, the propriety of the proposed conduct has only been addressed under the Ethics Law. Pursuant to Section 7(11), this Advice is a complete defense in any enforcement proceeding initiated by the Commission, and evidence of good faith conduct in any other civil or criminal proceeding, providing the requestor has disclosed truthfully all the material facts and committed the acts complained of in reliance on the Advice given. such. This letter is a public record and will be made available as Doyle, Thomas W., 94 -571 June 13, 1994 Page 5 Finally, if you disagree with this Advice or if you have any reason to challenge same, you may appeal the Advice to the full Commission. A personal appearance before the Commission will be scheduled and a formal Opinion will be issued by the Commission. Any such appeal must be in writing and must be actually received at the Commission within fifteen (15) days of the date of this Advice pursuant to 51 Pa.Code §13.2(h). The appeal may be received at the Commission by hand delivery, United States mail, delivery service, or by FAX transmission (717- 787 - 0806). Failure to file such an appeal at the Commission within fifteen (15) days may result in the dismissal of the appeal. Sincerely, Vincent J. Dopko Chief Counsel