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HomeMy WebLinkAbout17-568 HandS F S 5^ STATE ETHICS COMMISSION 809 FINANCE BUILDNG P.O. BOX 11470 HARMSBURG, PA 1 71 08 -1 470 (717) 783 -1610 1 -800- 932 -0936 ADVICE OF COUNSEL October 17, 2017 To the Requester: Darby G. Hand, D.O., FACP 17 -568 Dear Dr. Hand: This responds to your letter dated August 21, 2017, by which you requested an advisory from the Pennsylvania State Ethics Commission ( "Commission "). Issue: Whether the Public Official and Employee Ethics Act ( "Ethics Act "), 65 P­57. U-S. 1101 et seq., would impose prohibitions upon employment of a State Police Medical 8fficer following termination of employment with the Pennsylvania State Police. Facts: You request an advisory from the Commission regarding the post- ern op yment restrictions of the Ethics Act. You have submitted facts that may be fairly summarized as follows. You are currently employed as a State Police Medical Officer with the Pennsylvania State Police. You have submitted a copy of your official Commonwealth position description, which document is incorporated herein by reference. A copy of the job classification specifications for the position of State Police Medical Officer (job code 37900) has been obtained and is also incorporated herein by reference. You are considering terminating. your Commonwealth employment and obtaining employment with a company named MHM Services" (the "Company ") that contracts with the Commonwealth in various areas, including correctional medicine and behavioral health services. You anticipate that you would have a position with the Company that would involve performing evaluations of workers` compensation claimants. You seek guidance as to whether the Ethics Act would impose any prohibitions or restrictions upon you with regard to accepting employment with the Company. Discussion: It is initially noted that pursuant to Sections 1107(10) and 1107(11) of e Ethics Act, 65 Pa.C.S. §§ 1107(10), (11), advisories are issued to the requester based upon the facts that the requester has submitted. In issuing the advisory based upon the facts that the requester has submitted, the Commission does not engage in an independent investigation of the facts, nor does it speculate as to facts that have not been submitted. It is the burden of the requester to truthfully disclose all of the material facts relevant to the inquiry. 65 Pa.C.S. §§ 1107(10), (11). An advisory only affords a defense to the extent the requester has truthfully disclosed all of the material facts. PAX: (717) 787 -0806 0 Web Site: www.ethics.state.pa.us e -mail: eftcs2state.pa.us Hand, 17 -568 fiber 17, 2017 Page 2 As a State Police Medical Officer for the Pennsylvania State Police, you would be considered a "public employee" subJ'ect to the Ethics Act and the Regulations of the State Ethics Commission. See, 65 Pa.C.S. § 1102; 51 Pa. Code § 11.1. This conclusion is based upon tie position description and the job classification specifications, which when reviewed on an objective basis, indicate clearly that the power exists to take or recommend official action of a non- ministerial nature with respect to one or more of the following: contracting; procurement; administering or monitoring grants or subsidies; planning or zoning; inspecting; licensing; regulating; auditing; or other activity(ies) where the economic impact is greater than de minimis on the interests of another person. Consequently, upon termination of your employment with the Pennsylvania State Police, you would become a "former public employee' subject to Section 1103(g) of the Ethics Act. While Section 1103(g) does not prohibit a former public official/public employee from accepting a position of employment, it does restrict the former public officiallpublic employee with regard to "representing" a "person" before "the governmental body with which he has been associated ": § 1103. Restricted activities (g) Former official or employee. - -No former public official or public employee shall represent a er�son, with promised or actual compensation, on any matter before the governmental bod with which he has been associated for one year after he leaves that Body. 65 Pa.C.S. § 1103(g) (Emphasis added). The terms "represent," "person," and "governmental body with which a public official or public employee is or has been associated" are specifically defined in the Ethics Act as follows: § 1102. Definitions "Represent." To act on behalf of any other person in an activity which includes, but is not limited to, the following: personal appearances, negotiations, lobbying and submifitingg bid or contract proposals which are signed by or contain the name of a former public official or public employee. "Person." A business, governmental body, individual, corporation, union, association, firm, partnership, committee, club or other organization or group of persons. "Governmental body with which a public official or public employee is or has been associated." The governmental bod within State government or a political subdivision by which the public official or employee is or has been employed or to which the public official or employee is or has been appointed or elected and subdivisions and offices within that governmental body. 65 Pa.C.S. § 1102. Hand, 17 -588 fiber 17, 2017 Page 3 The term "Person" is very broadly defined. It includes, inter alia, corporations and other businesses. It also includes the former public officiav-pu6 it employee himself, Confidential Opinion,, 93 -005, as well as a new governmental employer. Ledebur, Opinion 5-007. The term "represent" is also broadly defined to prohibit acting on behalf of any person in any activity. Examples of prohibited representation include: (1) personal appearances before the former governmental body or bodies; (2) attempts to influence; (3) submission of bid or contract proposals which are signed by or contain the name of the former public official /public employee; (4) participating in any matters before the former ggovernmental body as to acting on behalf of a person; and (5) lobbying. Popova, Opinion 89 -005. Listing one's name as the person who will provide technical assistance on a proposal, document, or bid, if submitted to or reviewed by the former governmental body, constitutes an attempt to influence the former governmental body. Section 1103(g) also generally prohibits the inclusion of the name of a former public official/ public employee on invoices submitted by his new employer to the farmer governmental body, even if the invoices pertain to a contract that existed prior to termination of service with such governmental body. Shay, Opinion 91 -012. However, if such a pre - existing contract does not involve the unit where a former public employee worked, the name of the former public employee may appear on routine invoices if required by the regulations of the agency to which the billing is being submitted. AbramsMebster, Opinion 95 -011. A former public official /public employee may assist in the preparation of any documents presented to his former governmental body. However, the former public official /public employee may not be identified on documents submitted to the former governmental body. The former public official /public employee may also counsel any person regarding that person's appearance before his former governmental body. Once again, however, the activity in this respect should not be revealed to the former governmental body. The Ethics Act would not prohibit or preclude making general informational inquiries to the former governmental body to secure information which is available to the general public, but this must not be done in an effort to indirectly influence the former governmental body or to otherwise make known to that body the representation of, or work for, the new employer. Section 1103(g) only restricts the former public official /public employee with regard to representation before his former governmental body. The former public official /public employee is not restricted as to representation before other agencies or entities. However, the "governmental body with which a public officiallpublic employee is or has been associated' not limited to the particular subdivision of the agency or other governmental body where the public officiallpublic employee had influence or control but extends to the entire body. See, Le islatwe Journal of House, 1989 Session, No. 15 at 290, 291; Sirolli, Opinion 90 -00 arp, pinion The governmental body with which you would be deemed to have been associated upon termination of your. employment with the Pennsylvania State Police would be the Pennsylvania State Police in its entirety. Therefore, for the first year following termination of your employment with the Pennsylvania State Police, Section 1103(g) of the Ethics Act would apply and restrict "representation" of a "person" before the Pennsylvania State Police. You are advised that Section 1103(8) of the Ethics Act would not prohibit you from accepting employment with the Company. However, during the first year following termination of your employment with the Pennsylvania State Police, Section 1103(g) of Hand, 17568 fiber 17, 2017 Page 4 the Ethics Act would prohibit you from performing any job duty(ies) that would involve prohibited representation before the Pennsylvania State Police as set forth above. Based upon the facts that have been submitted, this Advice has addressed the applicability of Section 1103(g) only. It is expressly assumed that there has been no use of authority of office or employment, or confidential information received by being in the public position, for a private pecuniary benefit as prohibited by Section 1103(a of the Ethics Act. Further, you are advised that Sections 1103(b) and 1103(c) of the EEthics Act provide in part that no person shall offer or give to a pubic official/public employee and no public official/public employee shall solicit or accept anything of monetary value based upon the understanding that the vote, official action, or judgment of the public official/public employee would be influenced thereby. Reference is made to these provisions of the law not to imply that there has been or will be any transgression thereof but merely to provide a complete response to the question presented. Lastly, the propriety of the proposed conduct has only been addressed under the Ethics Act; the applicability of any other statute, code, ordinance, regulation or other code of conduct other than the Ethics Act has not been considered in that they do not involve an interpretation of the Ethics Act. Specifically not addressed herein is the applicability of the Governor's Code of Conduct. Conclusion: As a State Police Medical Officer for the Pennsylvania State Police, you would —be considered a "public employee" subject to the Public Official and Employee Ethics Act ( "Ethics Act "), 65 Pa.C.S. § 1101 et se q., and the Regulations of the State Ethics Commission, 51 Pa. Code § 11.1 et s q—. -Upon termination of your employment with the Pennsylvania State Police, you would become a "former public employee" subject to Section 1103 {8) of the Ethics Act. The former governmental body would be the Pennsylvania State Police in its entirety: For the first year following termination of your employment with the Pennsylvania State Police, Section 1103(g) of the Ethics Act would apply and restrict "representation" of a "person" before the Pennsylvania State Police. The restrictions as to representation outlined above must be followed. Section 1103(g) of the Ethics Act would not prohibit you from accepting employment with a company named "MHM Services." However, during the first year following termination of your employment with the Pennsylvania State Police, Section 1103(g) of the Ethics Act would prohibit you from performing any job duty(ies) that would involve prohibited representation before the Pennsylvania State Police as set forth above. Lastly, the propriety of the proposed conduct has only been addressed under the Ethics Act. Pursuant to Section 1107(l 1) of the Ethics Act, an Advice is a complete defense in any enforcement proceeding initiated by the Commission, and evidence of good faith conduct in any other civil or criminal proceeding, provided the requester has disclosed truthfully all the material facts and committed the acts complained of in reliance on the Advice given. This letter is a public record and will be made available as such. Finally, if you disagree with this Advice or if you have any reason to challenge same, you may appeal the Advice to the full Commission. A personal appearance before the Commission will be scheduled and a formal Opinion will be issued by the Commission. Any such appeal must be in writing and must be actual) received at the Commission within thirty (30) days of the date of this Hand, 17 -568 October 17, 2017 Page 5 Advice pursuant to 51 Pa. Code § 93.2(h). The appeal may be received at the Commission by hand delivery, United States mail, delivery service, or by FAX transmission (717- 787 - 0806). Failure to file such an appeal at the Commission within thirty (30) days may result in the dismissal of the appeal. Since , Robin M. Hittie Chief Counsel MY